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Aderyn :: Terms & Conditions

Terms and Conditions for use of LERC Wales Aderyn (Biodiversity Information Reporting Database) service

Full access to biodiversity records either viewed or downloaded through Aderyn or eMapper will only be granted to approved, registered users and are subject to Terms and Conditions of Data Release and Download as below. Please read the following Terms and Conditions carefully as they form an integral part of the 'data supply' process.

Sensitive & Confidential Information

Data supplied may contain sensitive species information as defined by Natural Resources Wales (NRW). A condition of the Data Supply agreement says that LERC Wales may only release sensitive species records at full resolution under licence to 'trusted users'. Sensitive species information should not be released at full resolution to members of the public or for education purposes. For further information on NRW sensitive species click on this link. The Public pdf report in eMapper is available for public release, with the sensitive information removed.

  1. Data marked as sensitive or confidential are provided outside the Environmental Information Regulations 2004 (EIR) and the Freedom of Information Act (FoIA) 2000 (to prevent its becoming by default "public information"). These data are issued only to registered users or those 'Data Users' specified in the data request.
  2. When held by a public body (as defined separately by the FoIA and EIR), the data will still be subject to FoIA and EIR, but proper regard must be given to its level of sensitivity in assessing whether to release this data in response to a request under that legislation in a public interest test.

General Terms of data release

  1. Registered 'data users' must not pass on or share their Aderyn User Name or Password with any other person.
  2. Data supplied by LERC Wales ('the data') and any online access to data, e.g. through Aderyn or eMapper Link, as well as any
    3. derivative of 'the data', such as downloads, electronic and paper tables and maps, can be accessed only by those specified as registered 'Data Users' in the data request and that they have received a copy of these 'Terms and Conditions'.
  3. The 'Data User' cannot pass 'the data' onto any unspecified third parties without the permission of the relevant LERC.
  4. The 'Data User' may not copy, distribute, disseminate, publish or broadcast 'the data' in any format, including on the Internet,
    5. without the permission of the relevant LERC.
  5. I agree that where other parties require access to 'the data', I will direct them to the relevant LERC.
  6. 'The data' must not be entered into a computerised database or Geographic Information System (GIS) for a period longer than 12
    7. months, unless otherwise specified by the relevant LERC.
  7. 'The data' should be kept secure from unauthorised or accidental use, access, disclosure or loss, and all reasonable practical
    8. steps taken to ensure the security of 'the data'.
  8. The 'Data User' cannot use 'the data' for any purpose other than that for which it was requested.
  9. Permission to use 'the data' expires 12 months from when 'the data' was produced, the 'Search Date'.
  10. The data' should be deleted or destroyed within 12 months. Contact the relevant LERC within one month of 'Expiry date' if access
    11. to 'the data' is still required.
  11. 'The data' requested should be used for legitimate and legal purposes.
  12. The 'Data User' nor anyone else specified in 'the data' request, should have been investigated for or convicted of any form of
    13. wildlife crime.
  13. No 'Data User' should have previously misused data obtained from other LERCs.
  14. The copyright of raw biological records remains with the original recorder and that copyright of processed data and reports
    15. belongs to the relevant LERC.
  15. The 'Data User' will not hold the LERC or its data suppliers liable for problems and/or financial loss, which might arise from
    16. inaccuracy of any data supplied by LERC Wales.
  16. Please acknowledge the relevant LERC in any publication or report produced using data it has supplied. A copy should be supplied
    17. at no charge to the relevant LERC where appropriate.
  17. The data is provided 'as held' by the LERC and is deemed to be accurate at the time of collection. The LERC cannot guarantee
    18. the accuracy of data supplied, although all data is handled in accordance with the LERC's Data Quality Policy.
  18. Use of 'the data' does not in any way replace the need for adequate field survey.
  19. Records showing the presence of a habitat or species does not guarantee continued occurrence of that habitat or species.
    20. Furthermore, absence of records does not necessarily imply absence of a habitat or species, merely that they may not be held by LERC Wales or that they cannot be supplied as part of the data request.
  20. The four LERCs in Wales operate as individual, not-for-profit companies, for the provision of objective biodiversity
    21. information. Charges made are purely administrative to reflect the cost of collating, managing and disseminating the information.
  21. The LERCs handle personal data relating to the Data Request process according to their Privacy Policies.
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